5TH International Congress on Technology - Engineering & Science - Kuala Lumpur - Malaysia (2018-02-01)

Requirement Prototyping For Student Admission System: Cases For Junior High Schools In Indonesia

Information technology plays a vital role in today’s school to serve the stakeholders optimally. The diversity of users and business processes across schools becomes a challenge to make a sustainable Student Information System (SIS). This paper presents the results of research on 5 favourite junior high schools in Yogyakarta province, Indonesia, during May 2016 to November 2017. The aims of this research are to identify, design and implement the various business process models in junior high schools. This region was chosen because it is well-known as a student city. The research covers six broad subsystems, namely student admission, class distribution, scheduling, students’ attendance, grading, and extra-curricular activities, and this paper only focused on the first one. The result shows that each favourite school has its own business process in determining registration forms, defining assessment steps, making enrolment process, and creating students’ ledger. This difference arises due to differences of school status (public vs private), school location, financial policy, and the presence of related unit within institution (such as dormitory). The study uses a waterfall methodology, where requirement engineering is performed iteratively. Three kinds of users (Prospective students, Administrator, and Students) tested the first student admission prototype at the beginning pf 2017. The final design consists of 8 use cases and 14 tables, which are then coded into new prototype. This research should be followed with the testing of the prototype, both in controlled and real environment, to gain deeper understanding of various schools’ business processes. In the future, the case studies could be expanded to other school levels (primary or senior high school).
Nur W. Rahayu, Andhik B. Cahyono, Lizda Iswari